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Abstract submission guidelines

Abstract submissions are now closed

Submissions of abstracts, symposia, post-graduate courses and workshops are now closed.

Satellite session submissions are open until 12 July with a second round of submissions from 13 July – 13 September, upon availability.

Abstract submissions for TBScience 2019 open on 10 June.

All abstracts must present original research and at least preliminary results; abstracts reporting data pending will not be accepted. Submission implies that the material has not previously been presented or published elsewhere before presentation at the 50th Union World Conference on Lung Health. Abstracts are placed under embargo until they are presented at the conference.

Find out about The Union’s Abstract Mentor Programme.

List of tracks

Your abstract must be submitted under one of the official tracks for the conference, found here:

List of tracks

Selection review system

The Coordinating Committee of Scientific Activities (CCSA) of the Union World Conference base their programme selection decisions upon the following review criteria:

Review system

Abstract Guidelines

Please read the abstract guidelines below carefully before submitting.

A sample abstract is available here for consultation.

Abstract Guidelines
Session dates 31 October – 2 November
Abstracts accepted for these session types – Oral abstract session
– Short Oral abstract session
– E-poster session
– Poster Discussion session
Abstract session location Main conference venue. Oral and short oral abstract presentations will take place in meeting rooms.
E-poster and Posters Discussion presentations will take place in dedicated areas, indicated by sign posting in the conference venue. These will be confirmed beforehand in the notification of acceptance of your abstract submission.
Track You may select one track.
The list of scientific tracks is available here.
Abstract title Please type the title of the abstract in upper and lower case, using capitals only for the first word, acronyms and proper nouns. Titles of more than 25 words (110 characters and spaces) will be truncated.
Abstract Body – The abstract text should not exceed 300 words. Abstracts of more than 300 words will be truncated. – Please note that affiliations don’t count as part of the 300 words.
– Abstracts can be submitted in English only. No simultaneous interpretation will be provided at the conference.
– Use the palette of characters provided to insert symbols, accents and special formatting (e.g., italics, bold, β, μ, etc.).
– Authors are responsible for proofreading and submitting an abstract without errors, as they will be reproduced in the form they were submitted.
– Abbreviations and acronyms must be written out in full at the first mention in the text.A sample abstract is available here for your reference.
Abstract format All submitters can choose out of two abstract categories:

Category 1: Scientific Research

This category is for reporting scientific and public health evaluations as well as operational research. Abstracts in Category 1 should be organised as follows:

– Background: State the study objectives, study question/hypothesis or describe the challenge addressed by the research.
– Design/Methods: Describe study design, setting, desired outcomes, procedures and techniques used to collect and analyse information. Include a description of appropriate statistical analyses.
– Results: Present specific findings to date.
– Conclusions: Describe the implications of the results presented and summarise key recommendations. Explain specific findings on how the research addressed the study question or challenge.

Category 2: Public Health Practice

This category is for reporting experiences in overcoming policy or programme barriers and demonstrating best practices in implementing effective prevention and control programming. This includes identification of service delivery issues and the presentation of evidence-based practices that programmes have adopted. Abstracts in Category 2 should be organised as follows:

– Background and challenges to implementation: Identify the context and the specific challenges to programme implementation. Intervention or response: How was the challenge overcome? Detail the methods, activities and implementation steps used to overcome the challenge. Describe the procedures and techniques used to collect and analyse information that informed your conclusions.
– Results/Impact: Describe the results and impact of the project. Explain the potential application or benefit to other programmes. Define what worked, what did not work and the evidence that led to this determination.
– Conclusions: Describe the public health practice implications of the results and summarise key recommendations. Highlight opportunities for future programme practice and implications for other programmes or settings.

Tables – Authors may submit one table or one figure per abstract. If more than one table or figure are submitted, one of them will be deleted.
– Tables should be smaller than 10 rows x 10 columns.
– If you wish to submit a table with your abstract, click on “Tables” on the top right to create a table.
Figures – If you wish to submit a figure with your abstract, click on “Graphs/Images”.
– The maximum file size of each graph is 5 MB. The maximum pixel size of the graph is 600(w) x 800(h) pixels.
– You may upload graphs in JPG, GIF or PNG format.
– The graphic content must be clearly legible when previewing the abstract.
– Recommended resolution: min. 150 dpi, 300 dpi for images, 600 dpi for line art (charts). Low-resolution images will not be included in the Abstract Book.
– Please do not upload the text of your abstract as an attachment. Uploaded abstracts will not be considered.
– Please note that tables and figures are reproduced in a single column with the abstract and that legibility is the responsibility of the author. We recommend that you use a sans serif (Arial or Calibri) font for clarity.
Authors – A maximum of 10 authors will be allowed.
– If all authors belong to a single institution, you do not need to create new affiliations for each author. Click on “Institutes” to prefill the form.
– The corresponding author is responsible for the abstract content. S/he is the contact person for submission and communication purposes and is also responsible for disseminating information related to the abstract to the co-authors.
– A listed co-author other than the corresponding author may register and present the study at the conference.
– Once the abstract is submitted and reviewed, the list of co-authors can no longer be amended. Please make sure there is no oversight in the final list of co-authors before proceeding with the submission.
Biographies A biography of no more than 100 words must be submitted by the proposed presenter.
Submission – Online submission here will be open from 01 March until 19 April 2019. Abstracts are editable until 19 April 2019. No further changes are accepted after that deadline.
The corresponding author will receive an e-mail confirming that the submitted abstract has been received.
– After submission, the authors will be able to export a copy of the submitted abstract.
– An abstract should be submitted only once: resubmission is not permitted. Please refrain from submitting multiple abstracts on the same topic by varying the authors or under different titles with only minor word changes. Please also refrain from submitting multiple abstracts on the same study with the same first author. In such cases, all of the submissions on that topic will be automatically rejected.
– Abstracts submitted by e-mail will not be considered.
– Please note that if you are a first-time user of the submission platform you will need to create an account and register as a user on this site before submitting an abstract.
– Please do not submit an abstract if none of the authors intends to attend the conference to present it, in the event that it is accepted.
Reviewing All submitted abstracts will be sent for peer review by a panel of international experts in the fields of TB, adult & child lung health, HIV and tobacco control. Each abstract will be reviewed and scored by at least three reviewers. The scores will then be submitted to the members of the Coordinating Committee of Scientific Activities (CCSA), who will determine which abstracts are accepted and whether they are best suited for oral abstract presentation sessions, poster discussion sessions or e-poster sessions.
The review criteria are accessible here.
Use of non-stigmatising language The Union is committed to promoting patient-centred language in all conference abstracts and presentations. When drafting your abstract, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Key stigmatising words/phrases will be highlighted in your abstract for consideration and amendment if appropriate. Please note, abstracts using stigmatising language will be penalised in the review process.
Contact with submitters Please make sure that you are entering the active email address of the corresponding authors as all communication will be made with the email addresses you enter.
Notifications – Corresponding authors will be notified of acceptance of their abstracts by 01 June.
– If your abstract has been allocated to a specific session, please note that it will not be possible to change the date, time or type of session. Any allocation is final. A co-author or colleague of yours can present on your behalf if you are not available on the assigned date and time.
– Abstracts that are not accepted cannot be reconsidered for review or presentation at the conference.
Publication All accepted and presented abstracts will be included in the Abstract Book, which is a supplement to the International Journal of Tuberculosis and Lung Disease (IJTLD). The Abstract Book will be made available online for download from the website at the conclusion of the conference. Accepted abstracts which will end up not being presented will not be included in the Abstract Book.
Attendance All delegates registered to the conference can attend any abstract session of the core programme.

The Union World Conference on Lung Health Abstract Mentoring Programme

The goal of The Union’s Abstract Mentor Programme is to provide an opportunity for individuals with limited experience writing and submitting abstracts to work with a volunteer mentor, an individual with notable experience in writing. The programme is open to anyone. The programme is completely independent of the abstract review and selection process. It is dependent on volunteer experienced researchers and implementers acting as mentors. Mentors will provide anonymous feedback on the content and format of the abstract.

Abstract Mentoring Programme Steps

  • Prepare a draft abstract in accordance with the conference abstract submission guidelines.
  • Perform spelling and grammar check (e.g. Office Word spelling and grammar function).
  • Submit your draft abstract for mentor feedback by sending it to mentoring@theunion.org between 18 March and 4 April to receive feedback before the 11 April.
  • Please make sure to include the track and the correct number of words in your abstract.

General Rules

  • The mentorship process is not anonymous.
  • The draft abstract submitted to the mentor must follow the submission guidelines.
  • Each delegate is allowed to submit only one abstract to the mentorship programme.
  • The administrator of the mentorship programme will immediately return draft abstracts to the author without review if they do not follow the submission guidelines.
  • Mentors assist by reviewing the content, writing, and format. Some technical support on research methods, analysis, or the report of results may be provided.
  • Mentors cannot indicate if they think that the abstract is likely to be selected or not.

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