Abstract and session submission: deadline extended until 22 April, 23:59 CET
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Session submission guidelines

Submissions are open until 22 April

Submissions of abstracts, symposia, post-graduate courses, satellite sessions and workshops are now open.

The deadline for submissions of abstracts, symposia, post-graduate courses and workshops has been extended until 22 April, 23:59 CET. Satellite session submissions are open until 12 July with a second round of submissions from 13 July – 13 September, upon availability.

Please read the guidelines carefully before submitting:

Note: guidelines for abstract submissions can be found here.

List of tracks

Your session must be submitted under one of the official tracks for the conference, found here:

List of tracks

Selection review system

The Coordinating Committee of Scientific Activities (CCSA) of the Union World Conference base their programme selection decisions upon the following review criteria:

Review system

Symposia Guidelines

Symposia Guidelines
Session dates Thursday, 31 October – Saturday, 02 November
Session location Main conference venue. Symposia take place during core programme hours, rooms and date of presentation are allocated by The Secretariat to accommodate the complexity of the programme and minimise the overlap of tracks and sub-tracks.
Session duration 90 minutes
Chairs and coordinators Symposia should have one to two individuals serving as chairs. Chairs play the role of coordinators, communicate with speakers, submit the session online, liaise with the Secretariat about changes and moderation process of the session.
Speakers Minimum of four and maximum of five speakers.
Session description Description sub-heading: describe the overall objective of the session in 100 words or less (minimum of 10)
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the Abstract Book and in the online programme and the app for the latter.
Submission Online submission will be open from 1 March until 22 April 2019. Symposia are editable until 22 April 2019. No further changes are accepted after that deadline.
Reviewing Symposia are peer-reviewed by a minimum of three experts and assessed based on objectives, relevance/advances in the field, potential impact coherence of session, originality,  and country representation.
Contact with submitters Please make sure that you are entering the active email address of the chairs as all communication will be made with the email addresses you enter.
Attendance All delegates registered to the conference can attend symposia as a part of the core programme.
Use of non stigmatising language The Union is committed to promoting patient-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Key stigmatising words/phrases will be highlighted in your submission for consideration and amendment if appropriate. Please note, abstracts using stigmatising language will be penalised in the review process.

Post-Graduate Courses Guidelines

PGC Guidelines
Session date Wednesday 30 October
Session location Main conference venue. The rooms will be allocated based on indicated maximum number of attendees (when feasible).
Session duration Courses are three (half day) or six hours long (full day). Session length should be indicated during online submission process.
Chairs and coordinators Post-Graduate Courses should have at least one and up to two coordinators. Course coordinators will be responsible for communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the course. Submitters will also have the option to include up to two course chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.
Speakers For three-hour courses: minimum of four and a maximum of five speakers.
For six-hour courses: maximum of 10 speakers
Session description Each course should be organised around a specific theme, have clear learning objectives, specify skills and knowledge to be gained. The agenda must include ample time for discussion and activities that foster active participation. Description sub-heading should include course objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer.
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker.
Submission Online submission “here” will be open from 01 March until 22 April 2019 Post-graduate Courses are editable until 19 April 2019. No further changes are accepted after that deadline.
Reviewing Post-graduate courses are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country.
Contact with submitters Please make sure that you enter the active email address of the coordinators and speakers. All communication will be made with this email address.
Attendance Conference attendees pay a fee to attend the session and sign up online or onsite in person. Sessions with fewer than 10 enrolled participants eight weeks before the start of the conference will be cancelled.
Use of non stigmatising language The Union is committed to promoting patient-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Key stigmatising words/phrases will be highlighted in your submission for consideration and amendment if appropriate. Please note, abstracts using stigmatising language will be penalised in the review process.

Workshops Guidelines

Workshop Guidelines
Session date Wednesday 30 October
Session location Main conference venue. The rooms will be allocated based on indicated maximum number of attendees (when feasible).
Session duration Workshops are three (half day) or six hours long (full day). Session length should be indicated during online submission process.
Chairs and coordinators Workshops should have at least one and up to two coordinators. Workshop coordinators will be responsible for communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the workshop.  Submitters will also have the option to include up to two course chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.
Speakers For three-hour workshop: minimum of four and a maximum of five speakers.
For six-hour workshop: maximum of 10 speakers
Session description Active learning and participation are expected including in the presentation format (i.e., videos). The session agenda should include ample time for discussion and interactive activities. Description sub-heading should include workshop objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer.
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker.
Submission Online submission “here” will be open from 01 March until 19 April 2019. Workshops are editable until 19 April 2019. No further changes are accepted after that deadline.
Reviewing Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation.
Contact with submitters Please make sure that you enter the active email address of the coordinators and speakers. All communication will be made with this email address.
Attendance The workshop organiser should cover travel, accommodation and registration costs for their speakers and chairpersons.  If accepted, a workshop organiser must pay to host a workshop within six weeks of notification. If no payment is received, the slot will be allocated to another workshop.
Use of non stigmatising language The Union is committed to promoting patient-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Key stigmatising words/phrases will be highlighted in your submission for consideration and amendment if appropriate. Please note, abstracts using stigmatising language will be penalised in the review process.

Workshops: Room and Rates

Room capacity Three hours Six hours
Less than 90 people €3,800 €7,300
170 – 300 people €4,300 €7,500

Satellite Session Guidelines

Satellite Guidelines
Session dates Thursday, 31 October – Saturday, 02 November
Session location Main conference venue. The rooms will be allocated based on indicated maximum number of attendees on the first-come, first-served basis according to the round of submission. The desired room layout should be selected during online submission process, but due the space limitation the Secretariat reserves the right to make a final decision about the room layout in order to maximise attendance and allow the presentation of multiple sessions in the same room throughout the day.
Session duration Satellite sessions are scheduled outside of core conference hours for 75 minutes in the morning or 90 minutes in the afternoon.
Chairs and coordinators Satellite Sessions should have at least one and up to two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly communicating with the Secretariat about changes and chairing or co-chairing the session.
Speakers The maximum number of presentations is five.
Session description The Union offers to individuals, nonprofit groups, organisations, or commercial entities the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite session. The sponsor of a satellite session is to be identified and mentioned by the time of the submission process. Describe the overall objective of the session in 100 words or less (minimum of 10, maximum of 100).
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the Abstract Book and in the online programme and the app for the latter.
Submission Online submission “here” will be open from 01 March. Satellite sessions submitted before 12 July will receive notification by 18 July. If there are spaces remaining, there will be a second round of reviewing for sessions submitted between 13 July and 13 September. Notifications for the second round will be sent by 18 September.
Reviewing The session will be reviewed for compliance with The Union’s mission and vision. There will be two rounds of review and notification. Proposals submitted in the first round will be given priority in slot selection.
Contact with submitters Please make sure that you enter the active email address of the coordinators and speakers. All communication will be made with this email address.
Attendance The satellite session organiser should ensure costs of travel, accommodation and registration for the speakers and chairpersons will be covered. Full payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite.
Use of non stigmatising language The Union is committed to promoting patient-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Key stigmatising words/phrases will be highlighted in your submission for consideration and amendment if appropriate. Please note, abstracts using stigmatising language will be penalised in the review process.

Fees are applicable for these session. They will be communicated at a later stage.

Session Submission

Having carefully reviewed the guidelines, tracks and review criteria, make your submission here:

Submit a session

The deadline for submissions of abstracts, symposia, post-graduate courses and workshops has been extended until 22 April, 23:59 CET. Satellite session submissions are open until 12 July with a second round of submissions from 13 July – 13 September, upon availability.

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